LPG gas shop software for Kenyan gas dealers

Every sale by brand and size

The attendant picks what the customer is taking, for example a 13 kg K-Gas or a 6 kg ProGas, and whether it is a refill or a new cylinder. The price comes from your own price list, and brands that cost the same can share a price group so you change one price instead of many.

If the customer has bought before, Suds shows their last gas, so a regular's usual order takes seconds.

A customer can hand in an empty of another brand. The attendant records the brand of the empty that came in, so your empties stay right brand by brand.

Empties owed, never forgotten

When a customer takes a full cylinder without leaving an empty, Suds records the empty they owe. You can see who owes you cylinders at any time, and mark them returned when they come back.

You can take a deposit for the empty at the counter. It prints on the receipt, Gas stock shows the total you are holding in deposits, and when the empty comes back Suds puts it into stock and pays the deposit back from the drawer.

Riders on their own app

Each delivery rider has their own Suds app. It records the cylinders they take out, the customer and place at each door, the empty they bring back and the money they collect, so you can square up with every rider at the end of the day.

Full and empty stock, counted and checked

Suds keeps full and empty cylinders apart for every brand and size, from sales, restocks and returns, and warns you before one runs low, so you can order from your distributor in time.

When you count the shop, type what you find. Suds shows the difference from the book for each brand and size and what the missing cylinders are worth in shillings, and keeps every count in the history.

A leaking or broken cylinder is marked damaged. It leaves stock with a note of what was wrong and its value, and shows in the history apart from sales and counts.

With more than one outlet, the owner switches between branches in Gas stock, or sees every branch added up.

Distributors, costs and profit

Keep a list of the distributors you buy from. Each restock records what came in and what one full cylinder cost, so the price of every restock stays in the history. Suds shows what you owe each distributor and records every payment to them.

Send a purchase order to a distributor from the app. It waits under Open orders, and when the gas arrives one tap fills in the restock and closes the order. Take a photo of the supplier's invoice on the restock and it stays with it.

From those costs, Suds works out refill profit for each brand and size: what the refills brought in, less what each full cylinder cost on its latest restock.

Profit after every cost, and exports

The Money screen shows what came in, your spends including transport, wages and what you paid distributors, and the profit left after the cost of the gas you sold.

Export gas sales, stock moves and the deposits you hold, customer by customer, to Excel or CSV for your accountant.

Cash, M-Pesa and the owner's view

Each sale is paid in cash or M-Pesa and recorded with who took the money. The owner sees takings, payments and every change from their own phone, and the counter keeps working when the internet goes off.

A free shop page

Every business on Suds can have a public shop page with its items and prices. Customers can send an order or request from it, and it arrives in the app.

Questions

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